School Outreach Assistant at Conejo Valley Unified (2024)

DISTINGUISHING CHARACTERISTICS BETWEEN RELATED CLASSES
School Outreach Assistant is distinguished from the job class of Intermediate Clerk-Typist/Bilingual, as in addition to performing clerical support functions consistent with the scope and complexity assigned to positions in the ICT/Bi job class, the latter spends an equal or greater amount of position assignment time performing duties in support of the parent, school and community outreach activities at one or multiple assigned school sites.

Provide assistance to newcomer and currently enrolled students and families who are limited or unable to speak English with information on school and District guidelines, policies and procedures, and available program services and community resources, including, but not limited to:

• Meet, confer with, and interview parents in the identification of family needs and issues; refer to or assist in locating and utilizing school and community services and resources;
• Promote parent and child participation in school activities by ensuring dissemination and understanding of information on school or community flyers, staff memos or other pertinent correspondence.
• Communicate school concerns to parents related to student truancy and attendance problems, behavior/attitude concerns, and health issues; advise parents on the importance of regular student attendance and District and State regulations on student attendance.
• Serve as a liaison and facilitate communication between students, parents, administrators, teachers and other school staff by providing translation services (English to Spanish and Spanish to English) during meetings, conferences, phone calls and other pertinent communication mediums; may provide translation services to students during school assemblies as necessary.

• Respond to inquiries, concerns or questions coming from parents related to school activities, program services or community resources.
• May represent the District at a variety of school and community meetings; attend open-house, back-to-school night and other school activities.
• Compose, distribute and respond to a variety of correspondence related to assigned liaison and support services; initiate and receive telephone calls; schedule and arrange various student, parent and other appointments as assigned; prepare agendas, minutes and letters of notification as needed.
• Maintain a variety of files and records related to assigned activities; prepare reports and compile data regarding student behavior and attendance; document referrals for psychological, academic tutoring, medical, clothing, housing, and legal assistance; complete purchase order requisitions and track budget expenditures using appropriate application software.
• Assist in establishing and maintaining community resource contacts as appropriate; maintain information on available community resources for use by District personnel, parent groups and families.
• Assist in scheduling, organizing and preparing materials for educational programs and workshops for parents, students and the community, including assisting in locating and making arrangements for speakers and refreshments.
• May make home visits to acquire information and discuss school-related problems such as absenteeism, illnesses, behavior problems and other matters; maintain confidentiality of sensitive and privileged information.
• Performs other job-related duties as assigned.

*Alternate variations of education/experience may be considered by Personnel Commission staff as acceptable to qualify for participation in the examination process resulting in an eligibility list.When appropriate additional work experience beyond the minimum requirement may be supplemented for required minimum education requirements.

• Valid California Class C Driver’s License

• Speak, read and write in Spanish as demonstrated by passing a bilingual/bi-literate District administered proficiency examination.